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AWFC Academy Operations & Kit Coordinator (Fixed Term)
The Club's Training Ground
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Description

Arsenal Women FC are looking for an Academy Operations Officer to provide day to day operational support, administration and co-ordination of our Women's Academy programme, which includes all of our youth teams from under 8 to under 21s.

Please note that this is a one year Fixed Term position.

KEY RESPONSIBILITIES

  • All the administration duties to ensure the smooth running of the Arsenal Women Youth teams and WSL Academy including match day and fixture organisation, co-ordination of training /match day venues, player registrations, communications with players /parents and all coaches/consultants
  • Co-ordinate the day to day support and logistics of the consultant support team (Coaches, Physios', Safeguarding) with personal development opportunities, renewal of all consultant qualifications and payments/invoicing in conjunction with the club's HR and Finance Depts.
  • Manage training night logistics and attendance at U8-U21s training sessions
  • Oversee match day organisation (must attend at least one match per weekend)
  • Manage the administration process and support the delivery of the departments player recruitment process through the management of all trialists and annual trials across all areas of the Womens Department.
  • Completion of match day data on Full-Time for all age groups (U8s - U21s)
  • Oversee the management of player database submission to The FA.
  • Manage the department's online player management system with updating player data and scheduling via PMA
  • Co-ordination of department events such as staff/player/parent workshops, player review meetings, trips and tours.
  • Organisation of kit and equipment across Arsenal Women FC to include a range of duties in this area.
  • Ensuring the Academy programmes adhere to the FA Policies, Procedures and Regulations for safeguarding children and maintains Arsenal Football Club's Child Protection, Health, Safety and Equal Opportunity procedures
  • Monitoring and evaluating the performance of the club to maintain Tier 1 RTC/WSL Academy licence criteria
  • The submission of an annual business plans to the FA to ensure FA Funding is granted
  • Management of the Academy cash flow and financial monitoring reports to The FA
  • Provide strategic and Admin support to the Academy Manager on the Club's Youth Development Plan for female talent development.
  • To adhere to a strict code of confidentiality in respect of any information relating to Arsenal Football Club, Arsenal Women Football Club and its operation.
  • To undertake any other duties as seen appropriate by the Academy Manager.

MAIN POSITION REQUIREMENTS AND PERSON SPECIFICATION

Education/Qualifications/Training:

  • A sports related degree or administration qualification (Desirable)
  • Up to date FA Level 1 Intro to 1st Aid in Football (IFAiF) Qualification (Essential)or FA Level 2 Emergency Aid in Football (EFAiF) Qualification (Desirable)
  • Holds a current FA Safeguarding Children Workshop certificate
  • An accepted FA Disclosure and Barring Service (DBS) Disclosure (previously known as an FA CRB Disclosure)

Specific Experience:

Required:

  • Competent IT skills familiar with Excel spread sheets and Word
  • Ability to organise, prioritise and meet deadlines
  • Knowledge and understanding of safeguarding issues including holding a current FA Safeguarding Children Workshop certificate
  • Experience in working within women's & girls' football
  • An understanding of the current Women's Talent Pathway (RTC/Academy)
  • Have knowledge and understanding of child development and be sensitive to children's needs
  • Willingness to work weekends and attend evening training sessions
  • Ability to work collaboratively within a multi-disciplinary team.
  • Own transport essential

Desirable:

  • Ability to work in a team environment but also independently
  • Experience of working within / knowledge of the FA Girls' England Talent Pathway
  • An ability to produce verbal and written reports.
  • A willingness to work flexibly.
  • A proactive approach within agreed boundaries.
  • A strong desire to work as part of a team and to put the team's needs ahead of your own.
  • Highly motivated self-starter.
  • Understanding of Health and Safety and its application to a sporting environment.
  • Energy and enthusiasm, with the ability to enthuse and inspire players at all levels of the game.

Evidence of sound administrative, organisational and prioritisation skills.

The successful applicant will be required to complete a Club self-declaration and an enhanced DBS check.

Closing Date: 29/05/2018

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